AERDO Interagency GIK Standards,
January 1999

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Appendix B- Sample Letters

Letter of Receipt (IRS 170(e)(3) Version)

[DATE]

[PRESIDENT OF DONATING CORPORATION] [NAME OF CORPORATION] [ADDRESS] [CITY/STATE/ZIP]

Dear [PRESIDENT]

On behalf of [YOUR ORGANIZATION], I would like to extend our sincere thanks and appreciation for your generous donation of [ITEMIZED DESCRIPTION OF GOODS/PRODUCTS]. We have provided this donation to [END-USE RECIPIENT] for distribution to the needy in [END-USE LOCATION].

All donations will be used solely for the care of the ill, needy, and infants in compliance with IRS 170(e)(3)(A) and will not be bartered, sold, or exchanged. Donations are tax deductible as allowed by law.

We have enclosed a donation confirmation form that our auditors require our donors to complete. Please complete and return this form (by fax or mail) as soon as possible. We sincerely appreciate your cooperation.

Should you have a question concerning this donation, or should additional product become available, please contact [PROCUREMENT CONTACT] at [PHONE NUMBER].

Sincerely,

[NAME] [TITLE]

[DONATION #]