AERDO Interagency GIK Standards,
January 1999

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Appendix B - Sample Letters

Letter of Donation

[DATE]

[PRESIDENT OF DONATING CORPORATION]
[NAME OF CORPORATION]
[ADDRESS]
[CITY/STATE/ZIP]
[DONATION NUMBER]

Dear [PRESIDENT]

For prompt service regarding your donation, and for our annual audit, we need to know if your organization's donation of [ITEMIZED DESCRIPTION OF GOODS] which we provided to [END-USE RECIPIENT] was completed to your satisfaction.

Please complete the following questions, noting any changes between what was originally offered for donation and what was donated. Please complete and return this form (by fax or mail) as soon as possible.

Will you be receiving a tax deduction?: Yes No

If yes, under which provision? General Special {170(e)(3)}

VALUE OF DONATION (Fair Value): $ ___________________________

COMMENTS:  ___________________________________________________________

________________________________________________________________________

________________________________________________________________________

Signed: ____________________________________

Title: ______________________________________

Date: ______________________________________

In order that we may comply with our annual audit, this form MUST be returned to our office upon receipt of the donation.

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