AERDO Interagency GIK Standards,
January 1999

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Appendix B - Sample Letters

Letter of Acknowledgement

[DATE]

[RECIPIENT ORGANIZATION PRESIDENT]
[RECIPIENT ORGANIZATION]
[ADDRESS]
[CITY/STATE/ZIP]

Dear [PRESIDENT]

We recently provided a product donation to your organization from [DONOR].

In order that we may comply with our annual audit, this form MUST be returned to our office upon receipt of the donation.

Please complete the following questions, noting any changes between what was originally offered for donation and what was RECEIVED. Please return this form, along with any copies of INVENTORY, PACKING SLIPS OR INVOICES, to our office by fax or return mail. Thank you.

CONTACT MADE AND DONATION RECEIVED YES NO

COMMODITY RECEIVED ___________________________________

QUANTITY OF COMMODITY RECEIVED _________________________

DATE DONATION WAS RECEIVED ______________________________ 
(Essential for our records)

DONATION VALUED BY RECIPIENT $ ___________________________ 
(If different from value from donor)

COMMENTS: ________________________________________________

Date: Signed: ___________________

Title: ______________________

**BY SIGNING THIS FORM YOU ACKNOWLEDGE THAT THE DONATION WILL BE USED SOLELY FOR PROJECTS WITHIN YOUR ORGANIZATION***

Letter of Acknowledgement
Letter of Receipt (Regular Version)
Letter of Receipt (IRS 170(e)(3) Version)
Letter of Donation
Letter of Transfer

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